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Data protection information for applicants

Many thanks for taking an interest in our company and for applying for a position with us or having done so previously. We would like to inform you about how your personal data will be processed in the context of your application.

Who is the data controller?

The data controller in the sense of the data protection law is:

Graef & Graef GbR
Isartalstraße 44 / Rgb.
80469 München
Telefon: +49 89 5527 9795 0
Telefax: +49 89 5527 9795 50
[email protected]

vertreten durch die Inhaberinnen Frau Barbara und Petra Graef

Which of your data will be processed? And for what purposes?

We process data that you have sent to us in relation to your application to check your suitability for the position (or where applicable, another available position at one of our companies) and to carry out the application procedure.

On which legal basis will this be done?

The primary legal basis for the processing of your personal data for the application procedure is § 26 of the updated BDSG (Federal Data Protection Act) in the version valid as of 25.05.2018. Thereafter data shall be processed that is required in the context of a decision about whether employment is to be offered.

Should data be required for the legal purposes after the application process has finished, data may be processed on the basis of the requirements of art. 6 of the GDPR, in particular the exercising of legitimate interests in accordance with art. 6 section 1 f) of the GDPR. Our interest will in such cases be in the assertion or defence of legal claims.

How long will the data be saved for?

Data on applicants shall be deleted 6 months following a rejection.

In cases where you have agreed to your personal data being saved for longer, we will transfer your data to our applicants’ pool. There the data will be deleted automatically after a period of two years has passed.

If you are accepted for a position as part of the application process, the data will be transferred from the applicant data system to our HR information system.

Which recipients will the data be forwarded to?

We use a specialist software provider for the application process. This company operates for us as a service provider and may also be informed about your personal data in the context of the maintenance and updating of systems. An order processing contract is in place with this provider, which ensures that data is processed in a legitimate fashion.

Your applicant data will be viewed by our HR departments after your application has been received. Appropriate applications will then be forwarded internally to the head of the relevant department for the available position. The subsequent procedure will then be agreed upon. Within the company, persons only ever have access to your data if they require this for the correct workflow for our application procedure.

Where will the data be processed?

The data will be processed solely at data centres located within Federal Republic of Germany.

Your rights as a data subject

You have the right to information about any personal data we are processing about your person.

Please note that if you submit a request for information that is not in writing, we will require you to prove that you are the person you are claiming to be.

Furthermore you have a right to correct, delete or restrict the processing of this data where legally permissible.

You also have a right to object to the processing of this data within the framework of legal requirements. The same applies to a right to data portability.

Our data security officer

We have appointed a data security officer for our company. This person can be contacted at:


– Datenschutzbeauftragter – persönlich
Augustenstraße 93
70197 Stuttgart
Via e-mail at: [email protected]

Right to complain

You have the right complain about the processing of your personal data to a supervisory body for data protection.

Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit Baden-Württemberg

Postfach 10 29 32
70025 Stuttgart
Tel.: 0711/615541-0
FAX: 0711/615541-15
E-Mail: [email protected]